Contributed Poster Presenter Guide
- Before you leave!
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- First you must ensure that you accepted your invitation that was emailed to you on or after 23 October 2024.
- To do so follow the link in the original email message, please log in to the website and view your invitation in the Message Center. Please review the detailed information and carefully accept or decline the invitation. Your prompt response will help ensure the success of your session. If you need this email resent to you, please contact conference@biometricsociety.org.
- Poster Presentation
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- Your poster is an effective ‘Visual Communication Tool,‘ to explain your message. Included in this documentation are helpful instructions to assist in preparing for your poster presentation. Following these guidelines will make this experience more rewarding and enjoyable for you, as well as for the conference delegates
- Poster Preparations
o An effective poster is focused on a single message.
o Posters should be clear and easy to read. Font size should be sufficiently large to allow people to read from two to three meters away. Use plain language, avoid jargon and acronyms. Use an active voice.
o Use only two or three colors for maximum effect.
o The presentation must cover the same material as the abstract submitted.
o Avoid overload! Too much information seriously distracts from the overall impact. Less is best!
o Profile your work as well as provide an effective summary of your findings. It should be able to stand alone.
o State your results/conclusions/recommendations in a straightforward manner.
o Conflict of Interest
Please ensure conflict of interest disclosure is clearly presented on your poster
o I have no current or past relationships with commercial entities.
o I have the following relationships with commercial interests:
§ Advisory Board-[name]
§ Speakers Bureau-[name]
§ Funding (Grants/Honoraria)-[name]
§ Research/Clinical Trial-[name]
§ Speaker/Consulting fees-[name]
§ Current/past employment-[name]
§ Investment-[name]
o Posters must be formatted as: A0 Vertical (portrait) (1189H x 841W mm, 46.8H x 33.1W in)
o All posters must include your Session ID#, Abstract ID#, Presentation Title, Names of Authors, and respective institutions.
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Session ID#: PS.01 Abstract ID#:1234567
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Presentation Title, Name(s) of Author(s), Institution(s)
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Content:
EXAMPLE
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· If you have questions regarding the poster formatting, please contact conference@biometricsociety.org
o Please save your presentation title in the following format: [Lastname_Firstname_Session ID#] (i.e., Smith_John_PS.01.01)
o Your Session ID# can be found in your Session Invitation Email
o All presentations must be saved in PDF, PowerPoint, or JPEG format
o All posters must be uploaded by Monday, 25 November 2024 using the following Dropbox Link: https://www.dropbox.com/request/YZUEqUkMWtuv6dzqcCqy
· Poster Q/A Session
- PS.01 will take place on Tuesday, 10 December from 18:00 – 19:30
- We ask that poster presenters stand by their posters during this timeslot to answer questions and present their work.
- Posters should be self-explanatory, so that you are free to supplement and discuss any points of inquiry. The poster session provides a more intimate forum for discussion than an oral presentation. This becomes difficult if you are obliged to devote most of your time explaining your poster to a succession of visitors.
Optional Printing
· The FedEx printer in the Atlanta Marquis hotel can print posters in advance. The estimated cost is USD $80/poster. For more information, please contact USA0363@FEDEX.COM, or call (404) 586-6190.
- Download the Official Conference Mobile App Set to Launch Wednesday, 27 November 2024.
o IBC2024 will be paper conscious, and all conference materials will be available digitally through the mobile app. We will not be using printed programs or guides.
o Instructions on how to download and join the mobile app will be emailed to you directly.
· If you have not already booked your accommodations for the conference, our host hotel still has availability. Check out the website for more details. If you are having difficulty using the conference code when booking your hotel, please contact the hotel directly Rudy Jerry at rudy.jerry@marriott.com.
· We wish you a safe and smooth journey to Atlanta! If you have any questions, please contact us at conference@biometricsociety.org "